Build payment schedules
Create payment milestones based on the project total so scheduled payments match the contract value.
- Deposits
- Progress draws
- Final payments
Contractor payment tracking software
Keep project collections from slipping.
Builder Trace helps contractors manage deposits, progress draws, final payments, payment requests, overdue balances, and outstanding money from the project workspace and the company dashboard.
Product experience
Collections, payment status, and project money in one view.
Builder Trace keeps payment requests connected to the dashboard and project workspace, helping contractors see what needs to be sent, followed up, collected, or marked paid.
ActionSend and follow up
StatusDraft, sent, overdue
ImpactCash stays visible
Payments should be connected to project profit.
Collections are not just invoice records. They affect cash flow, job margin, risk, and the owner's next move. Builder Trace keeps payment activity tied to each project's financial picture.
Send and follow up
Use email, text, copy, and print actions to move payment requests out of draft and keep client follow-up visible.
- Email payment request
- Text payment request
- Follow-up message
Close the loop
Mark payments as paid, keep dates current, and let dashboard totals update as project collections move.
- Paid date tracking
- Overdue visibility
- Outstanding balance control
How payment tracking works in Builder Trace.
From first deposit to final collection, every payment stays attached to the job.
Create payment milestonesBuild a schedule or add a custom request for the payment event that matters.
Send the requestEmail, text, copy, or print a polished client payment request from the project page.
Follow up and mark paidFollow up on sent or overdue requests, then mark paid when the money lands.
Why this matters
Contractors often know the job is profitable on paper but still run tight on cash because collections drift. Builder Trace puts payment action directly beside project finances so receivables stay visible.
- Less missed follow-up
- Clearer outstanding balance
- Better connection between collections and cash flow
Turn receivables into a daily action board.
Builder Trace makes it easier to see what needs to be sent, followed up, collected, and closed.